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Pallet Procurement Audit Preparation

How to prepare for FDA, USDA, OSHA, and customer audits on pallet procurement records. United States Pallets supplies new, recycled, custom, and ISPM-15 heat-treated pallets to commercial buyers in all 50 states, with a 50-pallet minimum order and a written quote target of under 2 business hours.

Resource: Procurement Playbook

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How to prepare for FDA, USDA, OSHA, and customer audits on pallet procurement records.

Dry van loaded with pallets for warehouse delivery

FDA Audit Prep (FSMA)

Maintain FSMA Sanitary Transportation records for 12+ months: vendor compliance certificates, kiln-drying validation, sanitation procedures, contamination prevention. FSMA Section 204 traceability for FDA Traceability List items requires 24-month retention with GS1 SSCC barcoding.

USDA-FSIS Audit Prep

Maintain USDA-FSIS audit-ready documentation: pallet origin (kiln-dried wood, no chemical residues), wash-down procedures for meat/poultry contact, ISO 22000 alignment documentation.

OSHA Audit Prep

Maintain OSHA records: pallet handling training, stack stability per 29 CFR 1910.176, forklift operator certifications, damaged pallet removal procedures, near-miss incident logs.

Customer Audit Prep

Maintain customer-required documentation: NWPCA Grade A/B/C certificates per shipment, ASTM D1185 load test results, ISPM-15 IPPC stamp photos, FSMA certification, insurance certificates.

GDP Audit Prep (Pharma)

For pharma, maintain GDP-compliance documentation: ICH Q7-Q10 alignment, batch traceability per pallet, validated cold-chain (2-8C, -20C, -70C as required), continuous temperature monitoring records.

Documentation Retention

Standard retention: 12 months for FSMA general, 24 months for FSMA Section 204 traceability, 36 months for OSHA injury/illness logs, 60 months for ISPM-15 export records, lifetime for major product liability claims.

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