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Pallet RFQ Template

From: United States Pallets - America's National Pallet Supplier

For: Procurement teams running pallet category

Length: 8 pages (fillable)

RFQ Cover Page

Company Name

RFQ Issued Date

Response Due Date

Contact Name

Contact Email / Phone

Section 1: Pallet Specifications

Pallet Type

[ ] New GMA 48x40 [ ] Recycled Grade A [ ] Recycled Grade B [ ] Custom [ ] ISPM-15 Heat Treated [ ] Food-Grade Kiln Dried

Dimensions (if non-GMA)L: W: H:

Wood Species Preference[ ] Hardwood mix [ ] Southern Yellow Pine [ ] Douglas Fir [ ] Oak [ ] Mixed (any)

Required Load CapacityStatic: lbs Dynamic: lbs Racked: lbs

Reference Standards[ ] NWPCA Uniform Standard [ ] ASTM D1185 testing [ ] FSMA-compliant [ ] FSC certified [ ] SFI certified

Section 2: Volume Forecast

Month	Forecast Quantity	Confidence (H/M/L)
Jan
Feb
Mar
Apr
May
Jun
Jul-Dec	(rolling forecast)

Section 3: Delivery Requirements

Primary Delivery Address

Additional Delivery Sites[ ] Single site [ ] 2-5 sites [ ] 6-15 sites [ ] 16+ sites

Frequency[ ] Weekly [ ] Bi-weekly [ ] Monthly [ ] On-demand

Lead Time Required business days

Hours of Operation (receiving) to

Section 4: Payment Terms

Preferred Terms[ ] Prepaid [ ] COD [ ] Net-30 [ ] Net-45 [ ] Net-60

D&B Number

Trade References Available[ ] Yes [ ] No

Section 5: SLA Expectations

SLA Metric	Required
Quote response time	hours
On-time delivery rate	%
Defect rate (max)	%
Documentation accuracy	%
Damage replacement	[ ] Credit on next invoice [ ] Replace next load

Section 6: Documentation Requirements

[ ] Bill of lading (BOL)

[ ] Packing list

[ ] Grade certifications

[ ] Heat treatment certificate (if ISPM-15)

[ ] FSMA sanitary transportation cert

[ ] Phytosanitary certificate (if export)

[ ] FSC/SFI chain-of-custody

[ ] Test data (ASTM D1185)

Section 7: Supplier Qualification Questions

Years in business as pallet supplier?
Geographic coverage (states served)?
Average inventory depth (units of each grade)?
Number of facilities operated?
NWPCA membership?
3 references from comparable operations?
Insurance coverage limits (general liability, cargo)?
Quality systems certification (ISO 9001)?
Sustainability programs (FSC/SFI/recycled-content)?
Technology stack (e-procurement integration)?

Section 8: Response Format

Submit response as PDF with:

Cover letter
Pricing matrix (per spec, per volume tier)
Delivery commitments
SLA commitments with credit/penalty structure
Sample documentation
3 customer references
Insurance certificates
Sample test reports

About United States Pallets

United States Pallets supplies new GMA, recycled, custom, ISPM-15 heat-treated, and food-grade pallets to B2B operations across all 50 states. 50-pallet minimum, sub-2-hour quote response, audit-ready documentation per load. Operated by WETYR Corporation.

Contact: unitedstatespallets.com/contact

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