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Pallet RFQ Template

Editable RFQ template with NWPCA-aligned specification fields. Fillable form covers pallet type, dimensions, grade, load profile, delivery, payment terms, and SLA expectations. United States Pallets supplies new, recycled, custom, and ISPM-15 heat-treated pallets to commercial buyers in all 50 states, with a 50-pallet minimum order and a written quote target of under 2 business hours.

Resource: Pallet RFQ Template
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Pallet RFQ Template

From: United States Pallets - America's National Pallet Supplier

For: Procurement teams running pallet category

Length: 8 pages (fillable)

RFQ Cover Page

Section 1: Pallet Specifications

[ ] New GMA 48x40    [ ] Recycled Grade A    [ ] Recycled Grade B    [ ] Custom    [ ] ISPM-15 Heat Treated    [ ] Food-Grade Kiln Dried

L: W: H:
[ ] Hardwood mix    [ ] Southern Yellow Pine    [ ] Douglas Fir    [ ] Oak    [ ] Mixed (any)
Static: lbs    Dynamic: lbs    Racked: lbs
[ ] NWPCA Uniform Standard    [ ] ASTM D1185 testing    [ ] FSMA-compliant    [ ] FSC certified    [ ] SFI certified

Section 2: Volume Forecast

MonthForecast QuantityConfidence (H/M/L)
Jan
Feb
Mar
Apr
May
Jun
Jul-Dec(rolling forecast)

Section 3: Delivery Requirements

[ ] Single site    [ ] 2-5 sites    [ ] 6-15 sites    [ ] 16+ sites
[ ] Weekly    [ ] Bi-weekly    [ ] Monthly    [ ] On-demand
business days
to

Section 4: Payment Terms

[ ] Prepaid    [ ] COD    [ ] Net-30    [ ] Net-45    [ ] Net-60
[ ] Yes    [ ] No

Section 5: SLA Expectations

SLA MetricRequired
Quote response time hours
On-time delivery rate%
Defect rate (max)%
Documentation accuracy%
Damage replacement[ ] Credit on next invoice   [ ] Replace next load

Section 6: Documentation Requirements

[ ] Bill of lading (BOL)

[ ] Packing list

[ ] Grade certifications

[ ] Heat treatment certificate (if ISPM-15)

[ ] FSMA sanitary transportation cert

[ ] Phytosanitary certificate (if export)

[ ] FSC/SFI chain-of-custody

[ ] Test data (ASTM D1185)

Section 7: Supplier Qualification Questions

  1. Years in business as pallet supplier?
  2. Geographic coverage (states served)?
  3. Average inventory depth (units of each grade)?
  4. Number of facilities operated?
  5. NWPCA membership?
  6. 3 references from comparable operations?
  7. Insurance coverage limits (general liability, cargo)?
  8. Quality systems certification (ISO 9001)?
  9. Sustainability programs (FSC/SFI/recycled-content)?
  10. Technology stack (e-procurement integration)?

Section 8: Response Format

Submit response as PDF with:

  • Cover letter
  • Pricing matrix (per spec, per volume tier)
  • Delivery commitments
  • SLA commitments with credit/penalty structure
  • Sample documentation
  • 3 customer references
  • Insurance certificates
  • Sample test reports

About United States Pallets

United States Pallets supplies new GMA, recycled, custom, ISPM-15 heat-treated, and food-grade pallets to B2B operations across all 50 states. 50-pallet minimum, sub-2-hour quote response, audit-ready documentation per load. Operated by WETYR Corporation.

Contact: unitedstatespallets.com/contact

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