Thanks for downloading. Print or save this page as PDF.

Flatbed truck loaded with pallets for warehouse

Pallet RFQ Template

From: United States Pallets - America's National Pallet Supplier

For: Procurement teams running pallet category

Length: 8 pages (fillable)

RFQ Cover Page

Company Name

RFQ Issued Date

Response Due Date

Contact Name

Contact Email / Phone

Section 1: Pallet Specifications

Pallet Type

[ ] New GMA 48x40 [ ] Recycled Grade A [ ] Recycled Grade B [ ] Custom [ ] ISPM-15 Heat Treated [ ] Food-Grade Kiln Dried

Dimensions (if non-GMA)L: W: H:

Wood Species Preference[ ] Hardwood mix [ ] Southern Yellow Pine [ ] Douglas Fir [ ] Oak [ ] Mixed (any)

Required Load CapacityStatic: lbs Dynamic: lbs Racked: lbs

Reference Standards[ ] NWPCA Uniform Standard [ ] ASTM D1185 testing [ ] FSMA-compliant [ ] FSC certified [ ] SFI certified

Section 2: Volume Forecast

Month	Forecast Quantity	Confidence (H/M/L)
Jan
Feb
Mar
Apr
May
Jun
Jul-Dec	(rolling forecast)

Section 3: Delivery Requirements

Primary Delivery Address

Additional Delivery Sites[ ] Single site [ ] 2-5 sites [ ] 6-15 sites [ ] 16+ sites

Frequency[ ] Weekly [ ] Bi-weekly [ ] Monthly [ ] On-demand

Lead Time Required business days

Hours of Operation (receiving) to

Section 4: Payment Terms

Preferred Terms[ ] Prepaid [ ] COD [ ] Net-30 [ ] Net-45 [ ] Net-60

D&B Number

Trade References Available[ ] Yes [ ] No

Section 5: SLA Expectations

SLA Metric	Required
Quote response time	hours
On-time delivery rate	%
Defect rate (max)	%
Documentation accuracy	%
Damage replacement	[ ] Credit on next invoice [ ] Replace next load

Section 6: Documentation Requirements

[ ] Bill of lading (BOL)

[ ] Packing list

[ ] Grade certifications

[ ] Heat treatment certificate (if ISPM-15)

[ ] FSMA sanitary transportation cert

[ ] Phytosanitary certificate (if export)

[ ] FSC/SFI chain-of-custody

[ ] Test data (ASTM D1185)

Section 7: Supplier Qualification Questions

Years in business as pallet supplier?
Geographic coverage (states served)?
Average inventory depth (units of each grade)?
Number of facilities operated?
NWPCA membership?
3 references from comparable operations?
Insurance coverage limits (general liability, cargo)?
Quality systems certification (ISO 9001)?
Sustainability programs (FSC/SFI/recycled-content)?
Technology stack (e-procurement integration)?

Section 8: Response Format

Submit response as PDF with:

Cover letter
Pricing matrix (per spec, per volume tier)
Delivery commitments
SLA commitments with credit/penalty structure
Sample documentation
3 customer references
Insurance certificates
Sample test reports

About United States Pallets

United States Pallets supplies new GMA, recycled, custom, ISPM-15 heat-treated, and food-grade pallets to B2B operations across all 50 states. 50-pallet minimum, sub-2-hour quote response, audit-ready documentation per load. Operated by WETYR Corporation.

Contact: unitedstatespallets.com/contact

Get a Quote →

Operational details for Florida

Compliance specification

GMA 48x40 four-way stringer construction conforms to the National Wooden Pallet & Container Association (NWPCA) 2014 Uniform Standard; deck board configuration 7-board top, 5-board bottom.

Florida regulatory context

Plant City packing operations subject to USDA Marketing Order 905 require pallet markings traceable to the originating farm; we apply per-load barcode tags integrated with the Florida Tomato Committee compliance system.

Citrus packers operating in Florida's three citrus belts (Indian River, Polk County, Highlands County) require Florida-specific phytosanitary documentation; we coordinate with the Florida Citrus Mutual office for compliant freight.

Pallet specification detail

Block pallets (four-way entry) use nine 4-inch hardwood blocks with continuous-face top deck; ideal for ASRS (automated storage and retrieval) and AGV (automated guided vehicle) operations where stringer interruptions cause read-failures.

Recycled-Grade B pallets meet structural spec but may have up to 2 replaced deck boards; suitable for industrial loads outside food/pharma; price point 30-40% below new GMA.

Delivery and logistics

Live-load operations bring the trailer to your dock for a 90-minute window; loader/unloader provided; suited to customers without dedicated dock space or with intermittent volume.

Customer use case

Furniture manufacturers in High Point NC (and southeast suppliers shipping to FL) use custom oversized pallets for assembled freight; 60x40 and 72x48 builds available on 5-day production lead time.

Pricing context

Net 30 terms standard for established customers with credit approval; Net 15 or COD for first three orders; credit card and ACH accepted for spot orders.

Sustainability

Carbon footprint per delivered pallet (cradle-to-gate, including 75-mile delivery): new GMA ~21 kg CO2e; recycled Grade A ~7 kg CO2e; custom builds vary by spec.